Hire Freelance Project Managers
Experienced project managers matched to your business in around 7 days. Houston & Ko sources freelance and remote project management talent globally, all under one Swiss contract, with hourly rates or project mandates built around your deadlines.
Find a freelance project manager who gets your projects delivered on time and on budget
From a website relaunch to a company-wide system rollout, we match Swiss and EU businesses with experienced freelance project managers, on hourly rates or project mandates, sourced from around the globe. Every project manager works remotely, fits into your team and tools, and is covered by a single Swiss contract from day one.
Project planning & scoping
Clear goals, scope, milestones and budgets agreed up front, so everyone knows what done looks like.
Timeline & resource management
Realistic schedules, clear task owners and workloads balanced across your team and external partners.
Stakeholder communication
Regular updates, steering meetings and status reports that keep leadership and teams on the same page.
Risk & issue management
Risks spotted early, issues logged and escalated, and decisions recorded before they turn into delays.
Agile & Scrum delivery
Sprint planning, stand-ups, backlogs and retrospectives for software, digital and product teams.
Budget tracking & reporting
Spend tracked against plan, forecasts kept up to date and clear reports on where the money is going.
Vendor & agency coordination
Agencies, freelancers and suppliers briefed, managed and held to the deadlines they agreed to.
PMO & process setup
Templates, tools and ways of working that make every future project easier to plan and run.
Project tool setup
Asana, Jira, Monday.com, ClickUp or Microsoft Project set up so your team actually uses them.
What does a freelance project manager do?
A freelance project manager plans, runs and delivers a project from start to finish. They agree the scope and goals with you, build the plan, coordinate everyone involved, track progress and budget, deal with problems as they come up and make sure the project ends with the result you wanted. Many work with established methods such as PRINCE2, PMP or Agile and Scrum, and adapt them to the size of your project.
The role sits between the people who decide and the people who deliver. You set the direction, and the project manager makes sure your team, your suppliers and your timelines all line up behind it. For events, our event managers bring the same skills to conferences and roadshows, and for day-to-day admin around a project, our remote assistants can help.
Our project managers work remotely, which suits the job well. Most project work already runs through shared tools, video calls and project boards, wherever the team is based.
At a glance
Experienced freelance project managers for any type of project
Agile, Scrum, PRINCE2 and hybrid ways of working
Hourly rates or project mandates, scales with your project
Fully remote, working in your team and tools
Why hire a freelance project manager?
Most projects do not fail because of the work itself. They fail because nobody owns the plan. Deadlines slip, decisions get lost in email threads, suppliers wait for answers and the people doing the work spend their time chasing each other instead of delivering.
An experienced project manager fixes that. They give the project one owner, one plan and one source of truth, so problems surface early and everyone knows what happens next. Your team gets back to the work they are good at, and leadership gets clear updates without having to ask.
Projects also have a natural end, which makes them a strong fit for freelance support. You bring in a project manager for the length of the project, at the level of experience it needs, and avoid a permanent hire for work that finishes.
The benefits of outsourcing project management
Outsourcing your project management gives you experienced project leadership at a fraction of the cost of an in-house hire or a consultancy, and only for as long as each project needs it.
Access to experienced project managers from a global talent pool
One owner for every project, from kick-off to delivery
Scale up for a big rollout, scale back afterwards
Experience with Agile, Scrum, PRINCE2 and hybrid methods
One simple Swiss contract covers all your support
Hourly rates or project mandates, no permanent contract needed
Industries we help find freelance project managers
From a startup launching its first product to an international organisation running projects in several countries, we match businesses with project managers who understand their sector. Every project manager we place already knows the stakeholders, constraints and pace of your industry.
Technology & SaaS
Software releases, product launches and system rollouts run in sprints, with clear priorities and fewer surprises.
Marketing & digital agencies
Client projects, campaigns and website builds delivered on time, without overloading your account team.
E-commerce & retail
Shop relaunches, platform migrations and seasonal campaigns coordinated across teams and suppliers.
Professional services & consulting
Client engagements, internal change projects and new service launches kept on scope and on budget.
Insurance & finance
System changes, regulatory projects and process improvements managed with the care these sectors need.
Construction & real estate
Planning, permits, contractors and handovers coordinated so projects stay on schedule.
Manufacturing & industrial
Plant upgrades, ERP rollouts and new product introductions coordinated across sites and suppliers.
Health & life sciences
Clinic openings, system changes and research projects managed with attention to detail and compliance.
Education & training
New courses, learning platforms and campus projects delivered in time for the next term.
Charities & NGOs
Funded programmes, donor reporting and campaigns managed so every franc is accounted for.
International organisations
Multi-country programmes and stakeholder-heavy projects for organisations based in Geneva and beyond.
Hospitality & tourism
Openings, refurbishments and new booking systems coordinated around your guests and your season.
Startups & scaling businesses
Launches, fundraising preparation and first processes put in place without slowing the founders down.
Media & publishing
Content programmes, platform launches and production schedules that hit their publishing dates.
Energy & sustainability
Transition projects, reporting programmes and infrastructure work with many stakeholders and long timelines.
Tell us what you need and we’ll match you with an experienced freelance project manager, ready to start in around 7 days.
How hiring works
From the first conversation with us to your project manager starting, in about a week.
1. Tell us what you need
Share the role, the tasks, and the hours. A quick call is all it takes to get started.
2. We match you with the right talent
We shortlist project managers, the top 14% who pass our screening, and present the best fits for you to choose from.
3. Start in around 7 days
Choose your project manager and start working, under one simple Swiss contract with us.
Businesses we supported with expert remote talent
Looking to add top-quality, flexible freelancers to your team?
*A 30-min, no-obligation consultation call.
Ready to find your freelance project manager?
Tell us what you need and we’ll match you with an experienced freelance project manager, ready to start in around 7 days.
*A 30-min, no-obligation consultation call.
Freelance project manager FAQs
The clearest sign is a project with no clear owner. Deadlines keep moving, nobody is sure who decided what, and your best people spend their days in status meetings instead of doing the work. Other signs: a big change is coming, such as a new system, a relaunch or an office move, and nobody in the team has time to run it, or several projects are competing for the same people. If projects keep landing on managers who already have full-time jobs, a freelance project manager can take them on.
Our project managers work on an hourly basis, from CHF 60 to CHF 100 per hour, or on a fixed mandate for a defined project, depending on experience and scope. Large programmes, regulated sectors and international projects usually sit at the upper end.
What you spend depends on the project. Coordinating a website relaunch is a very different scope to running a company-wide system rollout. No recruitment fees, no upfront costs, one rate, one Swiss invoice. See the full pricing guide on our Pricing page.
Our project managers cover the full project lifecycle, including:
- Project planning and scoping
- Timeline and resource management
- Stakeholder communication and status reporting
- Risk and issue management
- Agile and Scrum delivery
- Budget tracking and reporting
- Vendor and agency coordination
- PMO and process setup
- Project tool setup and administration
Need something specific to your sector or method? Tell us at briefing and we’ll source for it.
Our project managers are self-employed professionals, not employees, but your commercial contract is with Houston & Ko, an established Swiss GmbH, so all of your project support sits under a single, robust Swiss agreement. You deal with us; we handle the legal setup, compliance and invoicing.
As much or as little as you need. Common setups include:
- A single project from kick-off to delivery
- A few days a week to keep several smaller projects on track
- Full-time support during a major rollout or change programme
- Short-term cover while your own project manager is away
Hourly rates or project mandates scale up or down at any time, with none of the constraints of a permanent contract or a consultancy retainer.
Our founders work with you directly to define the role, then match you with candidates from our pre-vetted pool, only the 14% who pass full screening. To get the best fit, be clear on:
- What the project needs to deliver and by when
- The size of the team and the number of suppliers involved
- The method and tools you use, such as Agile, PRINCE2, Jira or Asana
- The languages the project runs in
- Who the project manager will report to
See how our process works → Process page.
Certificates matter less than how someone handles a project when things go wrong. Good questions include:
- “Walk me through a project you delivered from kick-off to close.”
- “Tell me about a project that went off track. What did you do?”
- “How do you keep stakeholders informed without endless meetings?”
- “How do you handle a team member or supplier who keeps missing deadlines?”
- “Which tools and methods do you prefer, and when would you use something else?”
The second question tells you the most. A project manager who can explain how they brought a project back on track is the one you want when yours starts to slip.
1. Define the outcome. “We need the new CRM live for 40 users by the end of March” leads to the right person faster than “we need help with a project”.
2. Match the experience to the project. A great agency project manager is not always the right fit for an ERP rollout. Look for experience with projects like yours.
3. Give them real authority. A project manager can only keep a project on track if they can make day-to-day decisions and get answers quickly.
4. Agree how you will report. Decide early how often you want updates and in what format, so you stay informed without micromanaging.
5. Work with a specialist recruitment partner. If you want to skip the sourcing and screening, working with Houston & Ko gives you access to pre-vetted freelance project managers, placed within 7 days, under a single Swiss contract with no minimum commitment. Contact us today.