Hire Freelance Event Managers & Coordinators
Experienced event managers who handle the planning, communications and digital work, so your event runs without you managing every detail. Houston & Ko matches you with remote event support in around 7 days, all under one Swiss contract, with hourly rates or event packages.
Remote event support tailored to your event
From a single roadshow to an international summit, we match businesses with experienced freelance event managers and remote event teams for every phase of your event. Each event manager works remotely, covers the coordination, communications and digital work behind the scenes, and is covered by a single Swiss contract from day one.
Event management and project coordination
Timelines, budgets, task lists and stakeholder updates, managed by one person who keeps every part of your event on track.
Participant and agenda coordination
Speaker and delegate agendas, meeting schedules and summit logistics for large international conferences, down to the last time slot.
Supplier and vendor coordination
Venues, caterers, AV companies and printers briefed, chased and confirmed in the run-up to your event.
Event marketing and communications
Invitations, email campaigns, presentations, collateral and roadshow materials that fill the room and represent your brand.
Social media and live event coverage
Real-time posting, live updates and community engagement during your event, so your audience follows along from anywhere.
Virtual and hybrid event production
Streaming set-up, event platform management and technical support for online and hybrid audiences.
Roadshow and exhibition support
Schedules, bookings, materials and follow-up for roadshows and trade fairs across several cities or countries.
Design and creative
Event branding, slide decks, programmes, signage files and social graphics, ready for print or screen.
Ticketing and registration management
Registration pages, ticketing platforms, attendee lists and confirmation emails, set up and managed from launch to the doors opening.
Multilingual event support
Event teams who work in 12 languages at native level, for international audiences, speakers and partners.
Urgent and short-notice roles
Experienced remote event staff in place quickly when a deadline moves or someone in your team drops out.
Pre-event and post-event support
From planning months ahead to surveys, reports, follow-up emails and content after the event has finished.
What does remote event support actually look like?
Remote event support covers everything that has to happen before, during and after an event, but does not need someone standing in the room. Months ahead, your event manager builds the plan, coordinates suppliers and speakers and runs registration. In the weeks before, they prepare the marketing, presentations and participant agendas. On the day, they handle live social media, attendee communications and virtual audiences. Afterwards, they send the follow-up, collect feedback and report on results.
We have coordinated participant agendas for major international events such as WEF and COP, prepared marketing materials and presentations for industry events and roadshows, and placed social media managers who cover events live. For the design side, our graphic designers can join the team, and for ongoing admin around your events, our remote assistants can help.
What we do not provide: on-site crew such as ushers, registration desk staff or waiters, catering, security or physical AV equipment. For those, you will need a local event agency or venue partner, and our event managers can coordinate them for you.
At a glance
Experienced freelance event managers and coordinators
Planning, suppliers, marketing and live coverage
Hourly rates or event packages, scales with your event
Fully remote, no on-site crew
Why outsource your event support to remote freelancers?
Most businesses run a handful of events a year. Each one needs serious coordination for a few weeks or months, then nothing until the next one. Hiring a full-time event manager for that pattern is expensive, and handing it to your existing team means their real work stops while they chase suppliers and update spreadsheets.
Outsourcing to remote freelancers solves both problems. You get experienced event teams when you need them, with the right specialist for each part of the job, and you scale back as soon as the event is over. For international and multilingual events, a global talent pool also means people who speak your attendees’ languages and work in their time zones.
The benefits of outsourcing event support
Outsourcing your event support gives you experienced event staff at a fraction of the cost of an in-house team, and only for as long as each event needs them.
Lower cost than a permanent in-house event team
The right specialist for each event and each phase
Scale up for a summit, scale back down afterwards
Global talent for multilingual, international events
One simple Swiss contract covers all your support
No employment overhead or minimum commitment
Types of events we support
From a product launch for fifty guests to an international summit with thousands of participants, we match event managers to the scale, audience and format of your event. Every event manager we place already knows how events like yours are planned and run.
International conferences and summits
Participant agendas, delegate communications and summit logistics for WEF, COP and UN-type events.
Corporate and enterprise events
Leadership offsites, company conferences and internal events coordinated without pulling your team off their day jobs.
Exhibitions and trade shows
Stand bookings, supplier coordination, marketing materials and lead follow-up for trade fairs at home and abroad.
Roadshows and product launches
Multi-city schedules, presentations, invitations and launch campaigns that run to the same standard at every stop.
Virtual and hybrid events
Platform set-up, streaming, speaker preparation and online engagement for audiences who join from anywhere.
Medical and scientific conferences
Speaker and abstract coordination, registration and accredited programme logistics for medical and research audiences.
B2B and industry events
Customer events, partner days and industry forums designed to generate leads and keep relationships warm.
Charity and cause events
Fundraising galas, awareness campaigns and community events coordinated with care for donors and partners.
Tell us about your event and we’ll match you with an experienced freelance event manager, ready to start in around 7 days.
How hiring works
From the first conversation with us to your event manager starting, in about a week.
1. Tell us what you need
Share the role, the tasks, and the hours. A quick call is all it takes to get started.
2. We match you with the right talent
We shortlist event managers, the top 14% who pass our screening, and present the best fits for you to choose from.
3. Start in around 7 days
Choose your event manager and start working, under one simple Swiss contract with us.
Businesses we supported with expert remote talent
Looking to add top-quality, flexible freelancers to your team?
*A 30-min, no-obligation consultation call.
Ready to find your freelance event manager?
Tell us about your event and we’ll match you with an experienced freelance event manager, ready to start in around 7 days.
*A 30-min, no-obligation consultation call.
Freelance event manager FAQs
Our remote event teams cover the coordination, communications and digital work behind an event, including:
- Event managers and project coordinators
- Participant, speaker and agenda coordinators
- Supplier and vendor coordinators
- Event marketing and communications specialists
- Social media managers for live event coverage
- Virtual and hybrid event producers
- Graphic designers for event materials and presentations
- Ticketing and registration managers
- Multilingual event support
Need a role that is not on the list? Tell us at briefing and we’ll source for it.
We only place remote professionals, so we do not provide on-site event staff. That means no ushers, hosts, registration desk staff, waiters or bar staff, no catering, no security and no physical AV equipment or technicians.
For those, we recommend a local event staffing agency or your venue’s own partners. Our event managers are used to briefing and coordinating on-site teams remotely, so they can manage those suppliers for you.
Our event managers work on an hourly basis, from CHF 60 to CHF 100 per hour, depending on experience and the complexity of the event. Large international conferences and multilingual events usually sit at the upper end.
What you spend depends on the event. Coordinating suppliers for a one-day product launch is a very different scope to managing participant agendas for an international summit. No recruitment fees, no upfront costs, one rate, one Swiss invoice. See the full pricing guide on our Pricing page.
Our event managers are self-employed professionals, not employees, but your commercial contract is with Houston & Ko, an established Swiss GmbH, so all of your event support sits under a single, robust Swiss agreement. You deal with us; we handle the legal setup, compliance and invoicing.
As much or as little as your event needs. Common setups include:
- Pre-event planning, from a few hours a week months ahead to full-time in the final weeks
- Live support during the event, such as social media coverage or virtual audience management
- Post-event follow-up, surveys and reporting
- Ongoing support for businesses that run events throughout the year
Our event teams work across time zones, so evening and weekend cover around an event can be arranged. Hourly rates or event packages scale up or down at any time, with none of the constraints of a permanent contract.
Yes. Every event manager can sign a non-disclosure agreement before they see any event details, and confidentiality is part of our standard terms. Our event teams are used to handling attendee lists, VIP schedules and personal data with care, in line with Swiss and EU data protection rules. Tell us at briefing if your event has specific security or confidentiality requirements and we’ll match you with someone who has worked under them before.
Our founders work with you directly to define the role, then match you with candidates from our pre-vetted pool, only the 14% who pass full screening. To get the best fit, be clear on:
- The type, size and date of your event
- Which phases you need help with: planning, live coverage, follow-up or all three
- Whether the event is in person, virtual or hybrid
- The languages your attendees, speakers and suppliers use
- Who the event manager will work with internally and which tools you use
See how our process works → Process page.