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Maximize Your Delegates' Potential at the World Economic Forum

Empower them with Elite Executive Support

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Stakes are high and
there is no space for error

As a partnership manager, we understand that your role is to maximize your delegation’s impact at the WEF. Despite having only 24 hours a day like the rest of us, chances are that all of the below and likely a few more are on your plate:

  • Ensuring smooth logistics and travel to, from and during the World Economic Forum
  • Delegates have access to the most relevant events, workshops and sessions
  • Preparing and coordinating an efficient and strategic agenda of important onsite meetings
  • The diverse needs,preferences and goals of your delegates are met
  • Last-minute changes and conflicts are managed effectively
  • Outcomes of the Forum and tracked and shared with the rest of the organization

Supercharge your team with an experienced assistant

An additional experienced team member can simultaneously alleviate your administrative burden, and give your delegates a seamless World Economic Experience by…

  • Planning, coordinating and managing logistics and travel arrangements at the Forum
  • Creating personalised delegate schedules to maximise coverage and ensure no opportunities are missed
  • Strategically scheduling key meetings and responding to incoming requests.
  • Liaising with key stakeholders, event organizers, and delegates to ensure effective collaboration
  • Being on-hand and available to handle last-minute schedule changes and conflicts
  • Compiling post-event relevant data and insights to help evaluate the success and impact of delegate attendance

Why Us

You only get the best quality support

  • A 14% Acceptance Rate means you only get the top-quality talent on the market
  • Speaking 12 languages at a native level means event communication with key stakeholders is done in their mother tongue
  • Our Swiss-Based team have an inherent knowledge of Swiss culture, which can ease the experience of your international delegation

An experienced and responsible partner

  • Access to our pre-vetted team, provides you support in as little as one week, compared to typical hiring process
  • Working at the Forum in previous years, we know the nature of the event and what it takes to be successful
  • Your contract is with Houston & Ko, a Swiss registered company with local knowledge, giving you a safe and compliant set-up

You have all the flexibility you need

  • We typically support Partnership Managers for around 3-months for the duration of the WEF

    This allows you to have the support you and your team need... especially over your Christmas holidays

    Without adding an additional FTE to your team for a longer period of time

Case Study

The Challenge

 

“The preparation and ultimate success of the WEF annual meeting involve a multitude of crucial factors. Among these, one stands out as particularly vital – the strategic scheduling of key meetings with stakeholders.

 

As the project manager, navigating this intricate landscape, understanding both the big picture and smaller details, can be an immensely challenging task, especially in the weeks leading up to the event.

 

During the critical period just before the event, attention to even the smallest details becomes paramount. As a project manager, all aspects must align seamlessly to create a cohesive and impactful experience for participants and stakeholders alike.”

 

The Solution

 

“Lucy joined our company in November, and right from the start, her remarkable ability to swiftly immerse herself in projects, grasp all aspects, and discern priorities was evident. She supported us:

 

1. Ensuring efficient coordination and support in the meticulous preparation of the Executive’s agenda.

2. Taking on the responsibility of coordinating and scheduling important onsite key meetings for optimal efficiency.

3. Managing preparation, logistics, and media engagements, while tracking and responding to incoming requests.

 

Impressed by her efficiency and adaptability, we had no hesitation in entrusting her with additional tasks.”

 
 

The Result

 

“Lucy’s invaluable assistance played a pivotal role in helping us navigate through various challenges and orchestrate a flawlessly executed event, leaving a lasting positive impact on our delegation. 

 

From the outset, her collaborative approach, effective communication, and remarkable adaptability fostered a swiftly established and trusted partnership.

 

Her ability to meticulously attend to even the tiniest details ensured that no aspect of the event was overlooked. Working with Lucy during the preparation of the WEF Annual Meeting 2023 was an absolute pleasure, and her contributions were truly instrumental in its success.

 

Given the seamless collaboration and results achieved with Lucy’s involvement, it was an easy decision to enlist her expertise once again for the preparation of next year’s WEF meeting. Her proven track record and unwavering dedication make her an invaluable asset to our team, and we eagerly look forward to our continued partnership in future endeavors.”

Lauriane Bambule Faria

Our pricing is simple

You have the support of a top-notch experienced assistant at competitive hourly rates. You only pay for exactly the time you use and you know what to expect up front. This leaves no surprises at the end of the project.

The exact rate will depend on your specific language, background and timezone requirements.

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Ready to elevate your delegate experience at the World Economic Forum?

By leveraging the expertise and support of a freelance virtual assistant, partnership managers can alleviate the burden of administrative tasks, enhance delegate experiences, and ensure a seamless and productive presence at the World Economic Forum.

Book a call to find out how we can support you to maximize your delegation’s impact.
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Houston & Kokare GmbH

Zürich, Switzerland

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